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Rotary Club of Calgary Centennial

Notes from Strategic Planning Session

March 30, 2003

Vision:

"The Rotary Club of Calgary Centennial fosters enthusiasm and commitment through participation, fellowship and service to the community".

Purpose:

To serve, in an atmosphere of personal integrity, learning and creativity.

Fellowship Association Atmosphere

Humanitarian Service Volunteerism Making a Difference

Purpose Balance Meaning

Ethics Integrity Identity

Diversity Business Vocation

Learning Growth Creativity

Team Building Leadership Development

Beliefs and Values: to be developed

Principles: to be developed

Short- and Long-Term Goals and Objectives

These should be reviewed and prioritized by the club membership at a "planning fair" assembly within the next three weeks

CLUB SERVICE – Short Term

To develop a "Strategic Plan for the Next Five Years" [by __________, 2003/4]

To decide on the future of "Saskatchewan Days" [by __________, 2003/4]

To name/develop a "signature" fund-raising event [by __________, 2003/4]

To explore/develop a joint venture fund-raising relationship with a major charitable organization (a corporation, non-governmental organization or service club e.g. Lions) [by __________, 2003/4]

To complete the cookbook fund-raiser [by __________, 2003/4]

To develop a summer social/fellowship (a non-fund-raiser, such as a family picnic etc.) function [by __________, 2003/4]

To participate in a fellowship event with another club [by __________, 2003/4]

To re-instate Grape Expectations as a social/fellowship (non-fundraiser) function [by __________, 2003/4]

CLUB SERVICE – Long Term

To conduct a comprehensive review [by __________, 200__] of our current fund-raising events (including gaming events)

To develop a business plan for financial stability based on viable, effective fund-raisers [by __________, 200__]

To create a plan to enhance (promote, market) our club identity in the community [by __________, 200__]

To develop a plan [by __________, 200__] to maintain club membership at about 60 active members with an upper limit of about 75 members

To create [by __________, 200__] a membership development plan that would attract a younger and more diverse membership and that would foster the development of closer friendships and "connectedness" among club members

COMMUNITY SERVICE – Short Term

To develop a follow-up plan [by __________, 2003/4] with respect to the recipients of our funds (monitoring the disbursal of the funds and assessing the possible need for further funding

To develop a method [by __________, 2003/4] of actively seeking out the unique interests and passions of our club members (to lead our members in a hands on project)

To develop a method [by __________, 2003/4] of locating and assessing the most appropriate ("right") hands-on activities (to get more active participation by our members)

To develop [by __________, 2003/4] a new "sweat equity" project (e.g. "Feed the Hungry", "Accessible Housing", "Community Garden", etc.)

To designate [by __________, 2003/4] a new major project

To develop [by __________, 2003/4] a "Continuity Plan" to build on the successes of the Calgary Rotary clubs’ Joint Community Service group

COMMUNITY SERVICE – Long Term

To develop [by __________, 200__] process and policy guidelines for major projects (with established development, reporting, monitoring and evaluation criteria)

To develop [by __________, 200__] a method for the encouragement of greater hands on activity in service projects by club members (e.g. team up with a charitable organization)

To explore/develop [by __________, 200__] a long-term "service" relationship with another charitable organization (e.g. Accessible Housing, Community Kitchen, etc.)

VOCATIONAL SERVICE – Short Term

To develop a plan [by __________, 2003/4] to support a single mother’s continuing education

To explore [by __________, 2003/4] a specific joint venture project with Rotaract

To develop a plan [by __________, 2003/4] to attract members of specific classifications (to become more inclusive)

To explore [by __________, 2003/4] a joint charitable vocational service relationship with another organization

To develop/re-establish [by __________, 2003/4] a working relationship with a high school (e.g. mentoring, etc.)

To develop [by __________, 2003/4] and carry on a program to clarification and educate club members on the avenue of vocational service

To re-instate [by __________, 200__] the Adult Literacy scholarship

To develop [by __________, 2003/4] an overall Vocational Service Action Plan for Calgary Centennial

To increase membership (and participation) in the vocational services committee [by ___ members] [by __________, 2003/4]

To support the Interact car wash on May 24, 2003 [with ___ members in attendance]

VOCATIONAL – Long Term

To nominate and develop [by __________, 200__] successors for Calgary Centennial’s involvement in the Calgary Interact clubs

To develop [by __________, 200__] a scholarship program, including meaningful relationships, with post-secondary institutions

To enhance [by __________, 200__] participation by Calgary Centennial members [by ___ per cent] in existing effective vocational projects

To develop [by __________, 200__] a "signature vocational education" project

To explore [by __________, 200__] a plan to provide future financial educational support to our returning exchange students.

INTERNATIONAL – Short Term

To plan and host [by __________, 2003/4] a Short Term Youth Exchange social (invite alumni to speak)

To present [by __________, 2003/4] an update on the Nepal project (inform and educate members about World Community Service)

To review [by __________, 2003/4] our support of the Long Term Youth Exchange program (including a review of costs relative to what other clubs do)

To prepare and present [by __________, 2003/4] an educational program on Long Term Youth Exchange

To develop a strategy [by August 1, 2003] that will enable club members to increase their involvement [?to ___ per cent of members / ?#___ of members / ?$ ___ per member] with our exchange student(s)

INTERNATIONAL – Long Term

To plan and execute [by __________, 200__] a group holiday (Friendship Exchange model?) of club members / partners / families/ spouses to Cuba with a focus on literacy development

To develop [by __________, 200__] a policy regarding the Long- and Short-Term Youth Exchange programs (with details and commitments specified)

To research and put in place [by __________, 200__] a list of potential Host Parents and Councillors for future youth exchanges

To research and develop [by __________, 200__] a "multi-year" international project (e.g. adopt a child, etc.)

MEMBERSHIP DEVELOPMENT – Short Term

MEMBERSHIP DEVELOPMENT – Long Term

To develop a plan [by __________, 200__] to maintain club membership at about 60 active members with an upper limit of about 75 members.

DISTRICT – Short Term

To organize [by May 2004] the 2004 District Conference (assist Miriam who will chair the conference)

DISTRICT – Long Term

To review [by __________, 200__] our club involvement in district committees over the next 3-4 years (too much, not enough or just right)

To develop a plan [by __________, 200__] to groom further members to become involved at the district level (especially at the AG and DG level)

Notes to Objectives:

Importance of 60 – 70 % "buy-in" by the general membership

Recognition that "sweat equity" is just as important in one service project money might be in another

Indicators of success for activities in all avenues.

The current president of the Club should be the keeper of the document and about every 6 months during an assembly bring back the status to the membership. Also past presidents should sometimes remind president of the document.

Once the goals and objectives have been reviewed and prioritized by the membership, and members have been given the opportunity to "identify" with one or more goal / objective, the executive and the four avenues of service committees will develop work plans, with appropriate indicators of success, for each of the goals / objectives.